CRUISE VESSEL DOCUMENTATION REQUIREMENTS

PORT PAPER REQUIREMENTS-BARBADOS

Information Sheet 1 Copy

IMMIGRATION:

  • Ports Of Call List 1 Copy
  • Crew Nationality Breakdown 1 Copy
  • Crew on Arrival List 2 Copies
  • Disembarking Crew List 2 Copies
  • Passenger Nationality Breakdown 1 Copy
  • Passenger on Arrival List 2 Copies
  • Disembarking Passenger List 2 Copies
  • In-transit Passenger List 2 Copies
  • Clearance from Last Port

CUSTOMS:

  • Information Sheet 1 Copy
  • Ports Of Call List 3 Copies
  • Crew Nationality Breakdown 1 Copy
  • Crew on Arrival List 2 Copies
  • Disembarking Crew List 2 Copies
  • Passenger Nationality Breakdown 1 Copy
  • Passenger on Arrival List 2 Copies
  • Disembarking Passenger List 2 Copies
  • In-transit Passenger List 2 Copies
  • Crew Stores List 2 Copies
  • Ship’s Stores List 2 Copies
  • Nil List (Arms / Ammunition / Cargo etc.) 2 Copies
  • Letters requesting permission to wash/paint 3 Copies
  • Letters requesting permission to lower boats 3 Copies
  • Health Declaration 1 Copy

HEALTH:

  • Information Sheet 1 Copy
  • Ports Of Call List 1 Copy
  • Crew Nationality Breakdown 1 Copy
  • Crew on Arrival List 1 Copy
  • Disembarking Crew List 1 Copy
  • Passenger Nationality Breakdown 1 Copy
  • Passenger on Arrival List 1 Copy
  • Disembarking Passenger List 1 Copy
  • Information Sheet 1 Copy

AGENT:

  • Ports Of Call List 1 Copy
  • Crew Nationality Breakdown 1 Copy
  • Crew on Arrival List 1 Copy
  • Disembarking Crew List 1 Copy
  • Passenger Nationality Breakdown 1 Copy
  • Passenger on Arrival List 1 Copy
  • Disembarking Passenger List 1 Copy2
  • Disembarking Procedures For Crew & Passengers:-
    • Disembarking Passengers must declare passports in person with completed Immigration Forms and confirmed flight details.
    • Disembarking Crew do not have to present their passports in-person, however the Crew Purser must bring their passports with fully completed Immigration Forms (filled out and signed by the crew member) and confirmed flight details to present to the Immigration Officer during Vessel Clearance.
  • Embarking Procedures for Crew & Passengers:-
  • Processed Immigration Form given to Crew & Passengers by Immigration on arriving in the Island must be collected and given to the Port Agent along with Five (5) Copies of Embarking Lists. If it has been misplaced, a new form (Departure Record only) must be completed.
  • Departure Paper Work
  • The departure paper work would subsequently be as follows:
  • Embarking Passenger List (w/ Immigration Departure record) 5 Copies
  • Embarking Crew List (w/ Immigration Departure record) 5 Copies Crew on Departure List 2 Copies
    -Please advise Passengers and Crew that it is an offence to wear Camouflaged clothing or accessories in Barbados.
    -Please advise Passengers and Crew that is it illegal to smoke in ‘Public Spaces’ in Barbados.

Additional Clearance Information

  1. Follow the Port Paper Requirements for each Officer to the letter
  2. The Information Sheet would be the vessel’s Arrival Letter
  3. Provide each Officer with an individual folder or envelope labelled with the appropriate designation; e.g. IMMIGRATION, CUSTOMS & HEALTH.
  4. Please ensure all documents presented are signed and carry the ship’s stamp.
  5. Please ensure that all lists have a cover sheet; make sure it has the ship’s Stamp and a total figure of the list presented. E.g. PASSENGER LIST, INTRANSIT LIST, CREW LIST, ETC.
  6. All lists presented must be numbered and the final page must carry the ship’s stamp and signed.
  7. Provide a letter (3 copies) addressed to “THE COMPTROLLER OF CUSTOMS” and present at clearance with other documents to the Customs Officer requesting permission to WASH / PAINT / LOWER LIFE BOATS.
  8. Provide a letter (3 copies) addressed to “THE HARBOUR MASTER, Barbados Port Inc.” and present at clearance with other documents to the Customs Officer requesting permission for Hot Works, Welding.
  9. PLEASE ensure that adequate and comfortable seating is provided for the Officers responsible for clearance of the vessel; i.e. CUSTOMS, IMMIGRATION & HEALTH.
  10. DO NOT abbreviate nationalities on any list presented; however if your system does not allow for this, then a separate list of what the abbreviations mean MUST be presented for the IMMMIGRATION OFFICER. 4 IMMIGRATION FORM ARRIVAL RECORD (A) DEPARTURE RECORD (B)